Central Missouri Humane Society

Board of Directors Open Meeting

August 28, 2006

 

Minutes

1.         Call to order at by Tiff at 6:05

2.         Approval of 7/24/06 meeting minutes; moved Darren, second Laura, approved. 

3.         Approval of agenda - no objections: approved

4.         Board members present: Amanda Brite, Chris Bouchard, Tiffany McBee, Meg Spellman, John Lane, Darren Hellwege, Laura Reiss, Zim Schwartze, and Denny O'Brien

5.         Board members absent: Bobb Swanson,

6.         Staff Present: Patty Forister, Dr. McCoy, Kim Livengood, Karen Reiny, Teal Alt, Heather Duren, Pam Pern, & other staff. 

7.         Guests: John Howe

8.         Committee reports

a.         Nominating - Tiffany & John Howe are looking at additional board members

b.         Membership & Financial Development - Laura Committee met aug 14th and discussed Ghoulish Gourds, Heads n’ tails with Head motors.  Heather has a list of things working on.  Twighlight festival start next week 6-8 Thursdays at blue note & swank on broadway (next to village wine & cheese).  Circulated list of celebrities we want to solicit participation for cookbook and Ghoulish Gourds. Chris asked about Brook at RBHS.  Head motor company event features Angel as an adoptee.  Movie gallery extending fundraiser: cutest pet contest. 

c.         Staff Liaison - No report

d.         Publicity & PR - Darren reported on feedback from the dip n chip event. 

e.         Budget -

f.          Building & equipment - Patty: asked electrical repairs to be scheduled.  Exercise pens have been graveled with a donation.  Tiff asked if we had done a plaque in the waiting room.  Pink purse ladies donated for refinishing tub.  AC working now.  New modem seems to have fixed the internet access program.  Webcam being worked on.  Adopt a friend being upgraded.  Licenses were more expensive than expected and we needed more licenses. 

g.         Education & Programs - Patty reported on the spay/neuter for foreign veterinary graduate examinations:  10 animals were spayed.  Denny will get things rolling on student program.

9.         Questions on staff reports - Tiff would like to do some more specific thanks for Luke & his father who donated for the gravel.  Teal will look into a gift card.  Laura will baby sit.  Tiff suggested that Ghoulish Gourds is going to be bigger so we will need pumpkin carvers.  What we don’t sell will be taken to Fear Fest at Midway.  Event to be held on Sunday to avoid conflict with football game.

10.       Old business

a.         Rabies vaccines for staff.  Patty asked who we should have vaccinated. Cost will be about $600.  Heather said it may be cheaper to go through the county health department, but it was determined not to be any cheaper.  Kim reported that we did vaccinate in the past.  5-6 people should be vaccinated and equal number should get titers.  Zim joined the meeting. She suggested we get release if staff chooses not to participate.  There was discussion of whether insurance would cover but conclusion was it would not cover prophylactic vaccinations.

b.         Website. Denny to talk to Tim this week. Heather, Patty & Nick to train with Tim.

c.         Budget: Patty has new setup for budget to give her a monthly data with comments.  Zim reported that there were months that the city didn’t pay.  City records show that the checks are being sent.  Boone County contract: we need to request payment to get money.  Zim has asked for a 6% increase in contract from Boone county.  We’ve not gotten any increase in the past few years.  John Lane asked if we are billing the other cities, etc. that we contract with.  Teal reported we are getting the bills out for those.  Patty reported that we aren’t making what we had accounted for in the budget.  Teal will add a supplement to her report.  There was discussion about how to best advertise that we take animals from other areas.  Chris asked what our true cost per dog so that we can charge appropriately.  Teal said we’d bumped the cost up, but Chris wants to know if we’re meeting our costs so that we can make decisions based on costs.  John Howe suggested we need to separate fixed from variable costs and what we need is variable costs. 

11.       New business

a.         CMHS shirts for board - Staff ordering shirts.  Zim moved, Darren second that we get volunteer shirts coordinated with the staff. Approved.  Staff will give us the options for colors.

b.         Holiday schedule; Patty would like to have a holiday schedule.  Pam said our staff are required to work two holidays per year. 

i.          Labor Day just be closed on Labor Day; open day before

ii.          Thanksgiving - Closed that day and open Friday

iii.         Patty suggested we close on Christmas eve and New Years eve day and Christmas Day and New Years Day.  Chris asked about adoptions when people want Christmas eve puppies.  John Lane suggested that we should be open on New Years day.  Meg moved to be closed both Christmas and New Years eve day.  Zim second.  Patty suggested that holidays aren’t a good time to adopt.  Chris asked if we would be paying holiday pay those extra day.  John Lane pointed out they would have to make up that day or not be paid for it. 5 aye 3 nay. Motion passed

c.         Board development - moved to closed

12.       Public comment: None

13.       Move to adjourn by Chris, second Zim approved. Adjourned: 7:57