Central Missouri Humane Society

Board of Directors Open Meeting

November 28, 2005

 

Minutes: Draft

 

1.         Call to order by Connie at 6:06

2.         Board members present: Connie Sullivan,Laura Reiss,  Chris Bouchard, Angie Kang, Tiffany McBee, John Lane, Zim Schwartze, and Denny O'Brien

3.         Board members absent: John Howe, Darren Hellwege,

4.         Staff Present: Julie Aber, Pam, Kerri Durren, Shannon Deleone,Lauren Kintz,

5.         Approval of 10/24/05 open meeting minutes: moved by Chris, second by Zim, approved

6.         Approval of agenda; moved by Chris second by Zim approved

7.         Committee reports

a.         Nominating - John Howe: no report

b.         Membership & Financial Development - Tiffany: Working on calendar

c.         Staff Liaison - Denny: no report

d.         Publicity & PR - Darren absent

e.         Budget - Zim: we should be at 83%:  expenses at 74%,  income at 57%.  Hopes to make up ground with pet packages etc.  over the next month.  BCNB account info (Business Link) up and running; Shannon & Laura can also view information (in addition to Zim).  Connie asked about putting a buffer in that account.  Zim moved some funds to cover workers comp and that will be our cushion for now.  John Lane asked if there were other ways to pay our workers comp.  We are limited in our options. 

f.          Building & equipment - Chris: no report

8.         Questions on staff reports

a.         BXR Party Thursday at Cherry street

b.         Shannon showed the pet packages.  There was discussion about stocking pet packages.  We sold over $900 worth of pet packages at Wal-mart super center next date will be  Dec 17th 10-?.  There was discussion about matching funds from walmart; conclusion was they only match events where we are bringing in donations vs sales like this.     

c.         Pet pictures with Santa Dec 10th & 17th.  Darren will serve as Santa. 

d.         Art Auction: lots of articless have been donated.  More needed January 27th. 

e.         Advertising: Newcomers Group will be handing out CMHS info. 

9.         Old business

a.         Denny- reported on the results of the West Nile Virus study.  Staff questioned whether they would need to continue collecting blood.  Denny will check with Dr. Johnson. 

b.         Denny-Education and programs: Denny moved that we form a committee for education and programs.   Zim second,  approved.  Denny Chair:  Connie, Angie & Tiff

c.         Laura will chair the development committee.

10.       New business  

a.         Zim-Alarm/surveillance system for shelter.  It was asked who is stealing the vicious dog.  Consensus is that owners are probably stealing their dogs back.  There was discussion about the value of surveillance systems.  Zim didn’t feel that it would aid much in prosecution.  Zim questioned the quality of our alarm system since system isn’t being detected and didn’t ask for credentials.  John Lane has talked with the company and they are looking at the arrangement we have.  Zim mentioned new system being developed.  Question was whether we have good lighting: we do not.   Connie emphasized that there could be legal complications if a dog is stolen from us when we are responsible for them.  Zim recommended that we work off CPTED report.

i.          John Lane moved that we have Steve do a cost analysis to remedy some of these issues. 

ii.          John Lane mentioned he had talked with the alarm company about the possibility of a used surveillance system. 

iii.         Connie emphasized that this should be a priority to get it done. 

iv.         There was discussion about how we could lock the doors without entering the kennel. 

v.         John Lane volunteered to go to stores to ask for donations of materials. 

b.         Dec & Jan meeting dates: Zim moved & Laura second: Dec meeting on Jan 9th.  Jan meeting to last Monday of January 30th.  Approved.  John Lane suggested we may not need a Jan 9 meeting. 

c.         Staff holiday party.  John Lane: will be held Dec 9 at 7:30 pm. Discussion moved to closed meeting. 

d.         Staff job descriptions- Keri: Moved to closed meeting

e.         Policy manual- Keri: went to Shannon.  She Lauren & Julie were reviewing. 

f.          Shannon asked if we should do packages for supporters.  Board will supply goodies if Shannon can give us a list of how many people we need to supply for.  Angie & Zim will get boxes. 

11.       Public comment: None

12.       Zim moved Chris seconded to adjourn:  adjourned 6:59