Board of Directors Open Meeting
March 28, 2005
Minutes
1) Called to order at 6:26 by Dale Roberts
2) Board members present - Leatha Holten, Connie Sullivan, John Howe, Zim Schwartze, Rhonda Carlson, Darren Hellwege, Dale Roberts, Chris Bouchard, and Denny O'Brien
3)
Board members absent -
4) Staff present - Lindsee Billings, Jason Ramsey, Shannon DeLeone, Lauren Kintz, Julie Aber
5) Guests – Gerry Worley from Animal Control
6) Approval of Agenda - motion by Connie, Chris second approved
7) Approval of 2/28/05 meeting minutes: motion by Connie, Chris second approved
8) Progress reports
a) Equipment and building- Chris distributed plan for short term and long term goals for planning for new building. He will meet with Kip regarding planning process for what we will need based on growth rates. Zim and Lindsee reported that some of this information has been gathered already. Dale reported that John L. was going to talk to the Bacon group regarding the Lamone property. Chris wants Jason involved in fundraising efforts. Dale reiterated that we have to consider the balance of moving quickly on a building versus waiting for the fundraising efforts. Jason asked at what point we get the accountant involved. Denny suggested that at some point we need to consider things like quarantine and disease control.
b) Governance – no report
c) Fundraising – Jason reported on Dining >$7,000, a few restaurants still need to report. Dale complimented Jason and Shannon on their work. Spay and neuter letter sent out the beginning of month to subsidize neuter net $2900. Be Kind to Animals week being planned. Jason reported on creating two funds: Heartbeat at My Feet (rescue and foster care) and TLC (Treating Loving Companion). Chris raised concern about earmarking funds for specific jobs. Connie and other board were concerned about whether Heartbeat is appropriate. Jason will continue to work on names.
d) Staff Development – Dale urged the board to read the policy manual. Lindsee will send copy to the new board members. Staff meeting tomorrow night if board wishes to attend.
e) Marketing – Jason first newsletter next week. Three interns designed some informational brochures. Discussed the relative cost of color brochures. Dale suggested that one color is not much more expensive. BXR contract in limbo since Jack left. New license plates for vans, need to get new van painted.
f)
Education
and Programs –
9) Questions on staff reports - none
10) Old business - none
11) New business
a) Dale - policy on adopting intact animals. Dale distributed a proposed policy. Denny pointed out that there could be medical reasons to not perform an anesthesia. There were questions about the hunting and livestock exception: the consensus was that the board policy should still not allow adoption of livestock or hunting dog. Discussion of what criteria should be applied for proof of ownership. Chris wanted flexibility in proving ownership. Dale expressed concern about whether that would be more problems. Connie suggested that board members need to approve exceptions. Dale moved to accept Connie second with addition of DNA as adequate proof. 2 no, 7 yes. Passed.
12) Public comment: none
13) Adjourned at 7:31