Central Missouri Humane Society

Board of Directors Open Meeting

January 9, 2006

Minutes

1. Call to order at 6: 09 by Tiffany

2. Board members present: John Lane, Chris Bouchard, Zim Schwartze, Laura Reiss, Angie Kang, Tiffany McBee, John Howe and Denny O'Brien

3. Board members absent: Connie Sullivan, Darren Hellwege,

4. Staff Present: Kerri Durren, Shannon deLeon, Pam Perkins, Julie Aber, Kim Livengood, Alisa, Laura, Laurin

5. Approval of 11/28/05 meeting minutes Laura Zim approved

6. Approval of agenda - Chris Angie approved

7. Committee reports

a. Nominating - no report

b. Membership & Financial Development - Laura. Working on land for new site, Zim also discussing with Stephanie Browning about trading some land. Denny asked how much of the estimate for a building was land. Consensus was that it was little of the estimated cost. There was discussion of what criteria we were looking for: central location, visibility, etc.

c. Staff Liaison - Denny moved to closed session.

d. Publicity & PR - no report

e. Budget - Zim explained the new budget. 9.5% decrease over last year. Hopeful that we will be able to fill some of the plug numbers. Cost was well contained, problems has been on income side. 2006 budget for approval tabled to Jan 30 meeting when final 05 report in.

f. Building & equipment - Chris. Tiff reported that her husband has fixed the bathtub in the veterinary area and will be working on the other tub. Laura asked if we are getting cat nets: have been ordered.

g. Education & Programs - Denny no report

8. Questions on staff reports

a. Second chance wants to buy vaccines from us. Shannon wants that to be a monthly charge and a bit of a markup. Kim said we have a charge for vaccines we give, this is different. Kerri recounted the prices they are paying. Chris suggested we add a 20% markup. Kerri & Shannon suggested it should be part of the contract. Dr. McCoy suggested that we have a separate order for them. There was discussion about how many vaccines that would be and how they would be tracked and ordered. John L move to facilitate at 20% markup. Denny suggested we need to be careful about what happens to vaccinated animals: they would not come into our shelter unless we have vaccinated. Chris questioned whether we should be charging sales tax. The consensus was that we do not charge sales tax.

i. Zim suggested $5, 12, 6 as prices for the vaccines.

ii. Chris moved that we sell vaccines to second chance and that the staff facilitate pricing, etc.; John Lane second. Approved. Contract will reflect price.

iii. Contract is due for renewal. John L asked if there were issues with the contract. Kerri said they would like to have guaranteed surgery slots to go with their guaranteed payments.

iv. Laura said she would be willing to serve on a committee. Tiffany, foster coordinator and Shannon will negotiate.

b. Art auction: Zim said everyone needs to participate. Attire not formal but dress up.

c. John Howe joined the meeting

9. Old business

a. Zim - Boone County contract. Zim reported we also contract with the county. Zim wants to raise that next year. Their budget comes due in July. She wants to update our bylaws to coincide with the budgets. Always Jan-Dec, but submission timetables are different for submitting. $10,000 for county, city is $86,166. County is separate from animal control. Animal control does “service area”. John Lane asked if the cities would have separate. Kerri said the cities would be separate entities if they have separate police. Cities bring us animals as an entitiy. We will need to have contract with those cities. There was discussion about how many animals we take in from the county.

b. Kerri - Employee manual: Shannon talked with official that we need to have clause for insurance purposes regarding human blood contact. John L asked if it specified what happens with work comp: it does. Tiff asked if we do drug check or criminal background. We don’t check background. Kerri will print of copy for work and provide a CD to new employees. Tiff asked if it covered night call duties. Shannon explained that the night call person is a separate assignment. John L suggested that it should be in there since it is an extra duty outside of their regular duty. Laurin said it is fixed cost no matter who does it: i.e. it does not vary whether it’s manager or hourly. Tiffany asked that it be clarified in the employee manual.

c. Kerri - Adoption policy: Kerri reviewed the policy material and the board will need to review and we will vote on next meeting. Chris asked where that age for kids for adopting small dogs comes from. Tiff said it came from the HSUS.

d. Kerri - Completed job descriptions; descriptions are completed and will be compiled

e. Kerri - Animal control contracts for outside Columbia/Boone county: contract has been completed. Will start sending them out to surrounding communities next week $10/cat $15/dog. There will be 10-15 contracts sent out. We may need to be flexible on how we negotiate it.

f. Feed the animals mailer went out last week.

10. New business

a. Zim - Recommended the following meeting dates for 2006 & they were approved by the board.

i. Feb 27

ii. Mar 20 due to spring break

iii. April 24

iv. May 22

v. June 26

vi. July 24

vii. Aug 28

viii. Sept 25

ix. Oct 23

x. Nov 27

xi. Dec 18 due to holidays

b. Zim reminded the board members that they need to be members of the CMHS ($25).

11. Zim asked if we were still considering closing one day for cleaning etc.. Kerri suggested that we need to be cleaning and open every day. We should consider bringing that up with ED.

12. Public comment: none

13. Move to adjourn by Chris, second Zim adjourned 7:30.